First 5 Commission Meeting

May 20, 2019 at 3:30 PM

Sonoma County Office of Education

5340 Skylane Boulevard

Santa Rosa, CA 95403

Agenda

I. Call to Order

Speaker: Kelly Bass Seibel Advisory Committee Chair

Approximate Time: 3:30 pm

  • Convene as Children’s Trust Fund Advisory Committee

II. Public Comment on Non-Agendized Items

Speaker: Kelly Bass Seibel Advisory Committee Chair

Approximate Time: 3:31 pm

III. Child Abuse Prevention Program Procurement Process and Recommendations for Funding Action Item

Speaker: Regina de Melo Sonoma County Human Services Department

Approximate Time: 3:32 pm

IV. Adjourn Children’s Trust Fund Committee

Speaker: Kelly Bass Seibel

Approximate Time: 3:40 pm

I. Call to order

Speaker: Commissioner Kelly Bass Seibel Chair

Approximate Time: 3:40 pm

II. Public comment on non-agendized items

Speaker: Kelly Bass Seibel Advisory Committee Chair

Approximate Time: 3:41 pm

III. Consent calendar Action Item

  • Approval of May 22, 2019 Minutes

Speaker:Kelly Bass Seibel Advisory Committee Chair

Approximate Time: 3:44 pm

IV. Transition Update Action Item

Speaker: Angie Dillon-Shore First 5 Sonoma County

Approximate Time: 3:45 pm

  • Temporary Payroll for New Staff
    Contractor: Certified Employment Specialists
    Increase by $4,000 (new total $18,000)
    Term: 7/1/19-6/30/20

V. Contract Recommendations: Ongoing Administrative Services Action Items

Speaker: Angie Dillon-Shore First 5 Sonoma County

Approximate Time: 3:50 pm

  • Human Resources Consultation
    Contractor: HR Matrix
    Amount: $32,000
    Term: 7/1/19-6/30/20
  • Accounting Services
    Contractor: Dillwood Burkel & Millar
    Amount: $42,000
    Term: 7/1/19-6/30/20

VI. First 5 Association Annual Dues & Policy Fund Contribution Action Item

Speaker: Angie Dillon-Shore First 5 Sonoma County

Approximate Time: 3:55 pm

VII. Evaluation Report: MHSA-PEI 0-5 Program, 2017-18 Action Item

  • Highlights from the MHSA-PEI 0-5
    Program 2017-18

Speaker: Kate Pack First 5 Sonoma County

Approximate Time: 4:00 pm

VIII. Contract Recommendations:
Quality Counts Priority Outcome 3A: High Quality ECE Action Items

Speaker: Leah Benz First 5 Sonoma County

Approximate Time: 4:25 pm

  • IMPACT Hub Region 1 Technical Assistance
    Contractor: Solano County Office of Education
    Amount: $45,000
    Term: 7/1/19-6/30/20
  • iPinwheel QRIS Database
    Contractor: Early Quality Systems
    Amount: $27,900
    Term: 7/1/19-6/30/20

IX. Adoption of Updated Commission Bylaws Action Item

Speaker: Commissioner Kelly Bass Seibel Chair

Approximate Time: 4:30 pm

  • Proposed Updates to Commission Bylaws

X. Election of Commission Treasurer Action Item

Speaker: Commissioner Kelly Bass Seibel Chair

Approximate Time: 4:40 pm

XI. Adoption of Commission Conflict of Interest Policy Action Item

Speaker: Commissioner Kelly Bass Seibel Chair

Approximate Time: 4:45 pm

  • First 5 Sonoma County Conflict of Interest Policy

XII. Adoption of Commission Fund Balance Policy Action Item

Speaker: Christina Hollingsworth, CPA Dillwood Burkel & Millar

Approximate Time: 4:50 pm

  • First 5 Sonoma County Fund Balance Policy

XIII. Adoption of Commission Investment Policy Action Item

Speaker: Christina Hollingsworth, CPA Dillwood Burkel & Millar

Approximate Time: 4:55 pm

  • First 5 Sonoma County Investment Policy

XIV. Closed Session – Brown Act Exception: Personnel
Consideration of Executive Director compensation Action Item

Speaker: Brenda Gilchrist HR Matrix

Approximate Time: 5:00 pm

XV. Public Report on closed session actions

Speaker: Commissioner Kelly Bass Seibel Chair

Approximate Time: 5:25 pm

XVI. Adjourn

Speaker: Commissioner Kelly Bass Seibel Chair

Approximate Time: 5:30 pm

Public Comment is taken on each Agenda Item.  
Materials related to any item on this Agenda submitted to the Commission after distribution of the agenda packet are available for public inspection at 5340 Skylane Blvd., Santa Rosa, CA  95403 during normal business hours. For information, disability-related modification or accommodation, or to review materials prior to the meeting contact First 5 Sonoma County, Department of Health Services, 5340 Skylane Blvd. Santa Rosa, CA  95403, (707) 565-6686, first5@sonoma-county.org

Public Participation Guidelines for Monthly Commission Meetings

The First 5 Sonoma County Commission encourages and welcomes the participation of the public on matters related to the Commission’s business. Commission meetings are conducted in compliance with the Brown Act (California Government Code Section 54950 et sec.). The Brown Act is intended to promote transparency and public trust in government through procedures that ensure fair and equal public access, attendance and participation. Brown Act procedures also preserve the integrity of the decision-making process via open deliberations and actions of the Commission. 

Notification of Agenda

Meeting agendas are posted 72-hours prior to every Commission meeting in order to provide adequate notice to the public of what discussion and action is to occur. Subject to very limited exceptions, the Brown Act prohibits the Commission from taking any action or discussion of an item not on the posted agenda. 

Public Comment

Making public comment at Commission meetings is an opportunity for the community to speak to the Commission about an issue they see as relevant to the work of First 5. A designated staff member is responsible for collecting and delivering public comment request cards to the Commission Chair. Before any motion is adopted, the Commission Chair will call for public comments in the order cards were submitted. Individuals may speak for up to three minutes. Staff will inform the speaker when the time is close to expired. Commissioner response to public comment in a meeting is limited to brief comments under Brown Act rules.

Public Comment on an Item on the Agenda

  • Submit a public comment request card anytime up to and during the item (prior to the Commission action)
  • Commissioners may respond briefly to public comments
  • Commissioners may refer issues related to the item to staff for follow-up and/or may place a related issue on a future agenda

Public Comment on an Item NOT on the Agenda (non-agendized)

  • Submit a public comment request card prior to the item "Public Comment on Non-Agendized Items"
  • Commissioners may NOT discuss or take action on a non-agendized item
  • Commissioners may refer a non-agendized issue to staff for follow-up and/or may place an issue on a future agenda